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1. Information We Collect

1.1 Account Information

When you use Digital Team Tasks, we collect:

• User Name: Your name for task assignment and identification
• Email Address: For notifications and authentication
• User Role: Your role within the team (team member, manager)

1.2 Task and Project Data

We store information you provide about tasks and campaigns:

• Task titles, descriptions, and status updates
• Task assignments and due dates
• Digital campaign details (objectives, budgets, audience targeting)
• EDM campaign information (subject lines, send lists, Mailchimp data)
• Comments, remarks, and task activity history
• File attachments and links

1.3 Google Integration Data

When you connect your Google account:

• Google Sheets: We access your designated Google Sheet to sync task data
• Gmail: We use Gmail API to send task notification emails
• Authentication Tokens: Temporarily stored to maintain your session

1.4 Usage Data

• Browser type and version
• Login times and session duration
• Actions performed within the application
• Device information and IP address

2. How We Use Your Information

We use the collected information for the following purposes:

• Task Management: Enable team collaboration, task assignment, and project tracking
• Notifications: Send email alerts about task assignments, updates, and urgent tasks
• Data Synchronization: Keep your tasks synced between the app and Google Sheets
• Authentication: Verify your identity and maintain secure access
• Performance Improvement: Monitor and improve application functionality
• Team Coordination: Facilitate communication and workflow management

3. Data Storage and Security

3.1 Where Your Data is Stored

• Google Sheets: All task data is stored in your organization's Google Sheet
• Browser Local Storage: Session tokens and user preferences are stored locally in your browser
• Google Cloud Services: Authentication and email services use Google's infrastructure

3.2 Security Measures

• Encrypted Connections: All data transmission uses HTTPS/SSL encryption
• OAuth 2.0: Secure authentication without storing passwords
• Access Controls: Role-based permissions for task editing and management
• Session Management: Automatic token expiration and re-authentication
• No Third-Party Storage: We don't store your data on external servers

4. Data Sharing and Disclosure

4.1 Within Your Team

Task data is shared with:

• Team members who have access to the shared task board
• Task assignees who receive email notifications
• Managers who have elevated permissions

4.2 Third-Party Services

We integrate with the following third-party services:

• Google Sheets API: For data storage and synchronization
• Gmail API: For sending email notifications
• Google OAuth: For secure authentication
• Cloudflare Pages: For hosting the application

4.3 We DO NOT:

• ❌ Sell your personal information to third parties
• ❌ Share your data with advertisers
• ❌ Use your data for marketing purposes outside your organization
• ❌ Access your Google account beyond the granted permissions

5. Your Rights and Choices

5.1 Access and Control

You have the right to:

• View Your Data: Access all tasks and information you've created
• Edit Your Data: Modify tasks you created or have permission to edit
• Delete Your Data: Remove tasks and comments you've added
• Revoke Access: Disconnect your Google account at any time

5.2 Email Notifications

You can control email notifications by:

• Managing your email settings in the application
• Disconnecting Gmail API access
• Contacting your team administrator

6. Data Retention

We retain your data as follows:

• Task Data: Retained in Google Sheets until manually deleted by your team
• Session Data: Authentication tokens expire after 1 hour
• Browser Data: Local storage data remains until you clear browser cache
• Email Notifications: Delivered through Gmail and follow Gmail's retention policies

7. Cookies and Tracking

Digital Team Tasks uses:

• Local Storage: To remember your login session and preferences (not cookies)
• No Tracking Cookies: We don't use advertising or analytics cookies
• Google Analytics: Not currently implemented

8. Children's Privacy

Digital Team Tasks is designed for professional use and is not intended for children under 13. We do not knowingly collect information from children under 13 years of age.

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Updating the "Last Updated" date at the top of this policy
• Posting a notification in the application
• Sending an email to team members (if applicable)

10. International Data Transfers

Your data may be stored and processed in:

• Google Cloud data centers (various global locations)
• Cloudflare's global network

These services comply with international data protection standards.

11. Your California Privacy Rights (CCPA)

If you are a California resident, you have additional rights:

• Right to know what personal information is collected
• Right to delete personal information
• Right to opt-out of the sale of personal information (we don't sell data)
• Right to non-discrimination for exercising your rights

12. GDPR Compliance (EU Users)

If you are in the European Union, you have rights under GDPR:

• Right to Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate data
• Right to Erasure: Request deletion of your data
• Right to Data Portability: Export your data
• Right to Object: Object to data processing